I’ve missed posting these last few weeks. The reason: writing a weekly blog post is a recurring task and I neglected to get it into my system for managing recurring tasks. Therefore, I have been totally focused on other tasks and events these past weeks and had no reminders to Write Blog Post. It happens to all of us.
I have spent a few weeks talking about permanent action files and using them to manage papers that belong to recurring actions. The focus of the next three posts will be on setting up a system to manage recurring tasks.
Methods for Handling Recurring Tasks – Overview
My primary task list is an excel spreadsheet that I designed a couple of years ago. It is digital and contains recurring tasks, next actions for projects, random to do’s and a someday-maybe list. There are low tech ways to accomplish this as well. A long time favorite planning tool is Planner Pad. I used Planner pad for years and it was the model for my current spreadsheet.
My in my face method for handling important recurring tasks is to enter them into Microsoft Outlook as either a recurring task or a recurring appointment. I have Outlook open most of the time so these reminders are truly in my face. It is a high tech “tickler file”
If you don’t use Outlook, the same thing can be set up using Google Calendar and tasks.
By using both methods, I am duplicating a little, but I need the extra reinforcement to make sure that I handle recurring tasks – because these little boogers are important. How important? They either fall into Quadrant 1:Urgent and Important or Quadrant 2: Not Urgent but Important. This is based on Steven Covey’s Time management matrix.
A third low tech way is to use a paper tickler file. A tickler file is made up of 43 file folders. You have 12 monthly files and 31 daily files. I especially like the Alpha Omega Organizer by KC Streamline Concepts.